Executive Assistant Vacancy

This is a full time, fixed term 6-month contract with a potential to extend. The base salary is between £25,000 - £35,000 per year, dependant on experience.

About Creators House

Creators House is a not-for-profit youth empowerment organisation that aims to help and support young creatives from underserved and underrepresented backgrounds, especially those from ethnic backgrounds, who are disproportionately more likely to be discriminated against and have more barriers to opportunities within the creative industry.

To learn more, check us out on www.creators-house.org

Why work at Creators House

• Join a young and fun team, in a super vibrant and energetic creative environment.
• With an organisation that cares about doing good for the community.
• We offer partial remote and flexible working with an opportunity to work half-day on Fridays.
• You get access to 6 free therapy sessions if you choose to have them.
• There is also a core interest in people development from our CEO.
• With opportunities to grow as a creative through free access to our creative studio.
• We’ll also ensure you always have a day off on your birthday.

About the role

We’re currently looking for an executive assistant to be a supportive force who empowers our senior leadership and wider team. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to senior leadership. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Objectives of this role

• Support the CEO primarily and provide additional support to the wider team, to ensure that company goals and objectives are accomplished and that operations run efficiently.


• Maintain and refine internal processes that supports the CEO and coordinate internal and external resources to expedite workflows.


• Manage communication with the wider team by liaising with internal and external stakeholders on various projects and tasks.


• Plan and orchestrate work to ensure that the CEO’s priorities are met, organizational goals are achieved, and best practices are upheld.

Responsibilities

• Manage professional and personal scheduling for the CEO, including agendas, email, phone calls, client management, and other company logistics.


• Coordinate complex scheduling, calendar management, and flow of information to the CEO.


• Manage the CEO’s travel logistics and activities, including accommodations, transportation, and meals (where necessary).


• Provide administrative and office support, such as spreadsheet creation, and maintenance of filing system and contacts database, internal file storage management and other operational systems.


• Maintain professionalism and strict confidentiality with all materials.


• Organize team communications and plan events, both internal and off-site.

Required skills and qualifications

• Four or more years of experience in an administrative role reporting directly to upper management.


• Excellent written and verbal communication skills.


• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.


• Proficiency with office productivity tools and an aptitude for learning new software and systems.


• Flexible team player, willing to adapt to changes and unafraid of challenges.


• Ability to maintain confidentiality of information related to the company and its employees.

Preferred skills and qualifications

• Experience in overseeing budgets and expenses.


• Experience in developing internal processes and filing systems.


• Experience working in a not-for-profit or community-based organisation.


• Interest in the creative industry.

Working pattern and contracted hours

There is an expectation to work a few days a week on site at our studio in Kentish Town (NW5). The remaining hours can be worked remotely. Working hours can be flexible but will need to be between 8am-8pm. This will be a Monday – Friday role with some flexibility to work occasional weekends.

If you are interested, please send your CV to jobs@zonetwentyone.org